Donations Policy

The Flagstaff City-Coconino County Public Library administration and staff sincerely appreciate donations from our generous patrons.   We cannot, however, accept materials with conditions or restrictions placed on them by the donor.  Donations become the property of the Library to use, distribute and dispose of as we deem appropriate.

When are donations accepted?

Donations of materials can be received at the back door of the Downtown Library or at the Front Desk at the East Flagstaff Community Library between the hours of 10 AM and 3 PM Monday through Friday, except on holidays when the Libraries are closed.

How we use your gift:

We use donations to augment our Downtown and East Flagstaff collections and to replace books that get worn out or damaged.  We also assist other small libraries in Coconino County (Tuba City, Forest Lakes, Fredonia, Grand Canyon, etc.), whose budgets are small, by giving them surplus copies of books that we already own. 

Other donations go to the Friends of the Library book sale.  The Friends organization uses the funds they raise to allow the Library to buy extra things not provided for in the regular budget. 

Receipts:

When a donation is received, a general receipt is available to document your gift for your tax records.  Library staff is prohibited by law from placing any monetary value on the material donated. 

How to donate materials:

We ask that you please:

  • call first to be sure that your items can be accepted (see list of desired/undesired items) and the times when they can be received  (928-213-2330 or 928-213-2348)
  • bring no more than 3 boxes at one time, unless prior arrangements have been made (due to limitations of space and staff)    

The Library particularly welcomes:

  • Arizona titles (any age in good condition)
  • Current books (novels, non-fiction on popular topics, children’s titles) with a copyright not more than 5 years old.
  • Commercially produced DVDs and CDs

 We cannot use the following:

  • Musty, moldy, or water-damaged items
  • Items soiled with grease, dirt, food, insects, etc.
  • Items marked with pen, pencil, marker, crayons, highlighters, etc.
  • Damaged (broken spines, loose or torn pages, torn covers) items
  • Home recorded audiotapes, videotapes, DVDs or CDs (These materials are in violation of copyright laws)
  • Computer materials (manuals, instruction books, etc.)
  • Software
  • Textbooks
  • Commercially produced videocassettes or audio books
  • Condensed books or books containing multiple full-length titles

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Last updated on December 10, 2015

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